1. When collaborating with classmates on a group project, do you get tired of trying to figure out which of the versions that have been emailed to you is the most current?
2. Do you get discouraged when you are faced with the task of merging edits from 2 or more students into a single document near the end of the group project?
3. Do some of your edits get lost in the group collaboration email shuffle?

If you’ve said yes to any one of the questions above, then you should take a serious look at using either Google Docs or Microsoft Word Web App for your next group project.  That said, here are a few things to keep in mind as you being to collaboratively create and edit documents on the web:

• While the look and feel of Microsoft Word Web App is very similar to the desktop version of Word, you cannot add or edit footnotes, end notes, or tables of contents in the online version of Word. You can connect to the file from your desktop version of Word to add and edit those elements in your group document however (on a Mac you’ll need Mac Office 2011 to do this).
• Google Docs supports foot notes, end notes and tables of contents in the web browser, but the editing interface is not as rich as the desktop version of Word.  For some people this is not a problem. For others it is a show stopper.  You can decide for yourself.

Creating and using good passwords is the digital equivalent of flossing our teeth. We all know we should do it, but it’s time consuming and not easy to do. The good news is that it’s possible to create strong, but easy to remember passwords.

So, which of the following two passwords is stronger and more difficult to crack? Which is more difficult to Remember?

B!g1——————–
TisHw4k.%sQxWE,rUbnD<Ww

Believe it or not, the first password is both stronger, and for most people easier to remember.  It’s hard to see, but the first password is one character longer than the second, and because of the way hackers try to crack passwords, it is more secure than the second. The first tool that hackers use when trying to guess passwords is a dictionary attack. Because neither password is in a dictionary, that attack will fail. At that point a hacker will fall back to a brute force attack, where password length and character mix is important for making a password hard to crack.

So how should you choose your password?

1. Use a memorable word or phrase that has upper case, lower case, number(s), and symbol(s) in it.
2. Pad that with a character to make the password and then pad it with a random character so that the password length is about 25 characters long.
3. Another example of a strong password is: D0gsD!g………………..

Pivot tables are the quickest and easiest way to get useful information out of spreadsheets of data… especially large spreadsheets of data. Google Docs makes using pivot tables quite easy if you’re familiar with spreadsheets. Let’s say you have a spreadsheet of conference attendees with contact information along with the sessions they registered for, and the date that they registered.  Using a pivot table you could quickly find out if there is a correlation between the people who registered for the “how to get organized” workshop, and how early people registered.

You could also quickly determine how many people attending the conference are out of Province (or State).  I’ve just scratched the surface; it’s truly amazing the information you can glean for playing around with a pivot table and a data set. I first used pivot tables over 10 years ago while working at at Westech Building Products, a manufacturing company, and they were invaluable when analyzing production and sales data.

Take a look at the following 1.5 minute video for an excellent overview.  Happy spreadsheeting!

Do YouTube and Facebook distract students?  Of course they do!  On the other hand, can YouTube and Facebook help students with their school work?  Until recently I wasn’t sure, but after my partner’s experience with a professor who wasn’t a good teacher, and seeing how YouTube and Facebook saved her and her classmates from poor grades, I’m convinced that these “digital distractions” can be, if used intelligently, excellent Learning Tools.

Being the father of two teenagers, the husband of a partner that has recently gone back to college, and Systems Administrator at a University Law Library, I have a front row seat  on how technology is used and abused in the service of homework, research and education in general.  When my partner found herself in a college class teaching challenged professor, I was amazed at how she, along with her classmates, used technology to compensate for the poor classroom instruction. Her learning process for each class was as follows:

• She would read the chapter(s) in preparation for class, and usually understand some, but not all of the concepts that she read.
• She and her classmates would go to class and listen to the professor read his power point slides, leaving the chapter’s concepts no clearer than the text book reading.
• Later that evening, my partner would check the facebook group for her class to see if anyone had figured out the main points of the lecture yet.  If no one had yet, she would start doing YouTube searches for the key topics in her readings, and would usually find one or more videos that visually explained the topics much more clearly than either the text book or her professor could.  For example, check out this explanation of Mitosis on YouTube: http://www.youtube.com/watch?v=VlN7K1-9QB0
• After finding a clear explanation, she would post a link to the video on her classes Facebook group.  At the same time she would typically find links to other topics from the reading and lecture that classmates had posted.
• She would watch all the videos and make notes from them for later review before exams.

This is how the whole semester went.  In the end, in spite of her ineffective teacher, she received an A- grade in the course.  Then again, maybe it is because of her teacher’s poor instruction that she and her classmates were forced to spend extra time to find quality materials on-line to explain and learn the concepts they needed to master. To sum up, there seem to be two important tools and trends that were very helpful to my partner and her class:

1. The availability of high quality learning resources on YouTube and other websites for college and high school students.
2. Facebook’s collaboration capabilities make it very easy for groups to share information (links to YouTube), and then discuss the quality and merits of each of the videos among themselves. All the students are Facebook users, so it is a natural virtual space for them to collaborate in while they work on homework from home or library.

That said, here are my primary and secondary recommendations for collaborative tools, along with some rational for my selections:

1. For Audio, Video Conferencing, along with Computer Desktop Sharing, my first recommendation would be Skype.  In my experience, Skype works well in low bandwidth situations, and it’s desktop sharing feature can be very handy if you need to see what is happening on a colleague’s desktop (talking through last minute document edits for example). My second choice would be Google Talk. It supports built in Video and Audio conferencing, and integrates into Google Docs which can be handy if you’ve setup a custom Google Apps instance for your research project.
2. For collaborative document editing my first choice would be Google Docs (see this post about Google Docs for collaborative book writing). Google Docs has built in tools for version control (which is invaluable when collaboratively editing documents), and has footnoting capabilities that Office Live is currently lacking.  My second choice would be Office Live (office.live.com), because of it’s lack of footnoting.  SharePoint is another tool that is used for collaboration in larger organizations, but at least where I work (the University of Victoria), it is difficult to add people outside of our organization to a SharePoint group, and documents cannot be edited by to people at the same time.
3. If Google Doc’s or Office Live are too big a technological stretch for those involved in the project, I then suggest using Drop Box for synchronizing files between all the participants.  This will sync the word documents automatically between participants, but you aren’t able to have two people editing the same document at the same time like you can with Google Docs, or Office Live.
4. If threaded discussions are part of the project, Google Apps for Domains has a built in tool for doing this.  SharePoint also allows for threaded discussion to be easily setup.
5. As for Email, I think most like to use their current account rather than check multiple inboxes, and the same can be said for calendaring.  If a participant needs an email address & calendaring solution, I typically recommend Gmail, or Google Apps for Domains.

The products in this space are rapidly evolving, so what is top of the class today, could be different six months from now.  Let me know what the “ideal” tool set for your group would look like.

That said, here are my current crop of favourite iPad apps:

1. Kindle Reader (free) – Amazon’s eBook reader has the biggest selection of current books at the moment. I have read close to 10 books on my iPad and love it as an eBook reader. I appreciate the ability to re-size the font size, look-up words instantly with it’s built in dictionary, and sync my furthest read location to my iPhone.  That said, there are a number of books that I cannot buy in digital format (are you listening W.W. Norton & Co, publisher of Patrick O’Brian’s Aubrey/Maturin novels?).
2. Flipboard (free) – “A personalized social magazine.”  It is the easiest and most user friendly way to browse your twitter feed (if you have one), or browse the online version of the Economist magazine for example.  In addition you can see the twitter comments that people have made about the articles.  This is a difficult app to explain, but once you’ve used it you’ll love it.
3. Air Video ($2.99) – If you already have a video on your desktop computer, but you don’t want to have to spend the time and effort into converting it into an iPad friendly format, Air Video allows you to simultaneously trans-code and stream the video to your iPad or iPhone over your wifi network.  This works wonderfully when you’re at home, but will not work when you’re on the road.  Even so, Air Video is a app I use on a weekly basis.
4. Read It Later (free) – Similar to Instapaper ($4.99), Read It Later allows you to bookmark articles that you’d like to read later while browsing news on your PC, Mac, iPad or iPhone, and then download those articles to read later on your iPad or iPhone. In the case of the iPhone, it re-formats the article so that it can be easily read on a small screen.
5. Kayak (free) – If you’re looking to travel, Kayak is a great tool to see what flights are available at what price.  It’s hard to explain how pleasant the software is to use.  I’ve found myself using Kayak at times even when I’m not traveling just to see how much it would cost to travel to Brazil, “just in case” I was able to go. In this case the iPad software is much nicer to use than the Kayak website. Even if you don’t end up purchasing your ticket through Kayak, it’s a nice place to start your travel plans.
6. Navionics Marine: Costal B.C. ($29.99) – If you are a sailer or boater with an iPad 3G or iPhone, Navionics Marine software is a must buy! The iPhone version of this charting application costs only $9.99, and it is well worth the money.  I wish I had the 3G version of the iPad with it’s built in GPS hardware so I could use this software on my iPad as well as my iPhone. Not only does the software track your cruises, but gives you access to tide and current information.  Once your done on the water, you can upload your cruise track to Facebook.
7. iBook (free) – Apple’s ebook reader is very similar to the Kindle software, except that the book selection for purchase is much smaller, but you do have the ability to view PDF documents and ePub books in iBook.  I use both the Kindle Reader and iBook depending on what I’m reading.
8. Adobe Ideas (free) – Want to draw a quick sketch or doodle? Adobe Ideas is the app for you.  Even if you can’t draw, you can always import a picture, and then trace it before exporting the drawing.  Fun and functional.
9. The Economist (free) – I love reading the economist, but having it on my iPad makes it much easier and convenient to read. It also allows me to listen to the stories if I don’t feel like reading them.

What are you favourite iPad apps?

Not only does collaborative highlighting show you where you classmates are working, but it will also show you when they highlight blocks of text, so you can watch to see if the text get deleted or moved.  I wish I’d been able to use Google Docs when I was a Bachelor of Commerce student continually working on group projects!

Some of the other features that college students will appreciate are:

• Footnotes and Endnotes
• Table of Contents tool
• Inline Thesaurus and Dictionary lookups
• Add new words to a Custom Dictionary
• Auto save every few seconds

Enjoy!

Put most simply, Wayfinding is a building map router, that uses jQuery and SVG to help individuals navigate from room to room in multi story buildings.  Ideal for libraries that are often a complicated maze of book stacks.  Enjoy!

I live in Canada, specifically in the Province of British Columbia, and our government passed a law several years ago requiring that publicly funded institutions store personal data on servers in Canada only.  This makes sense especially in light of the US Patriot act, which allows for American law enforcement agencies to look through private data without necessarily obtaining a search warrant, and without notifying the owner of the data that they have been snooping around.

So Google, when is the Google Apps for Canadian Governments going to be launched? I’m looking forward to the press conference!

Here are my thoughts on Microsoft Word Web App (live.office.com). Before you test drive it yourself, you’ll need an active hotmail.com or live.com account.

Word Web App Pros:

• The look and feel of the Word Web App is very similar to Word 2007.  Similar, but not as many features, which is to be expected at this point in it’s product development. If you use Word 2007 you have a very small learning curve.
• Sharing a document with others is easy to do.  Having the document on the internet makes collaboration simple… no more worrying about whether or not you have the most recent version in your email inbox or not.
• The built in version control looks solid.  It is now a trivial task to revert the document back to an earlier version if necessary, or see what was deleted by accident.
• 25GB of file storage is excellent. I’m not sure what the limit is in Google Docs to be honest.
• You can edit documents in any web browser, not just Internet Explorer.  I’ve been working in Google Chrome on a Mac, and the experience has been good.

Word Web App Cons:

• No footnotes, endnotes or Tables of Contents. For students this is a problem.  You can add footnotes, endnotes and Tables of Contents in the desktop version of Word, but you can’t edit them or even see them in the online version.  Hopefully this will change soon, as this is a big problem for students who need to cite their references.  Google Docs started out without footnotes, but added them in October of 2008.
• While you can edit documents just fine in any web browser, if you want to edit the file in your desktop version of Word you need to be on a Windows computer in Internet Explorer.  Not a huge deal, unless you need to add footnotes, or are on a Mac.

Whether you end up using Microsoft Office Web Apps, or Google Docs, we’re all going to benefit from Microsoft getting into this market.  Overall this is a good first effort from Microsoft.  Hopefully they’ll quickly add footnotes to their otherwise excellent product.

Here’s a short Google Apps video that shows how useful real time collaboration on a document can be… no more emailing a document back and forth between collaborators:

We should be concerned about how Facebook is handling information that we assumed would be private when we signed up.  The problem isn’t so much that some of the information we put on Facebook is available to the public, it is that Facebook has repeatedly changed the default rules on what it makes public.  When I signed up on Facebook 2 or 3 years ago, virtually all the information I posted there was private by default.  That was one of the big selling points of the site: Connect with friends and share information in a private fourm.

If I signed up today, virtually all the information I post would be public by default.  Not only that, but if I clicked “OK” on the different “information dialog boxes” that appeared over the past year telling me how the Facebook’s default privacy setting were changing, virtually all my information would be public now as well.  That is very concerning.

To find out what you’re exposing to the public internet, go to: http://www.reclaimprivacy.org/

At the time of my diagnosis I was inundated with suggestions from friends about different supplements that I should try that would hopefully help my condition.  I’m happy to say that I’m still here to write this blog post!  I’m also here to tell you that I didn’t follow any of the suggestions.  It would have taken me a year or more to throughly research the dozens of “suggestions” I received (some of them plausible, and some outright crazy sounding – “wheat grass cures most cancers”?).  A visualization of supplements with an indication of the quality of the science backing up their claims, would have been an invaluable tool in helping to quickly sort out quackery from the truly helpful.

I am even more skeptical now than I was back then, so I would not accept this as the final word on any of the supplements they list, but would use it as a good starting point for doing some research if a particular supplement looked helpful.  One thing I really like is that they included a link to the underlying data was used to generate the visualization, including links to the studies they relied on, so you can do your own analysis if you wish.

Have fun researching!

Being the father of five children under the age of 15 years old, and having 4 computers in our home along with a couple of iPod Touches, I’ve been experimenting with software & services over the past few years to try make my childrens’ experience on the internet as porn free as possible. After trying some commercial software for content filtering that ended up slowing down our 4 year old computer, and didn’t do anything to help on our iPod Touches, I have found something that works quite well on all the internet devices in our house (remember that no solution is 100% perfect not matter what the software vendor claims).  It not only works well, but once you set it up on your home router, you don’t need to install anything on the desktop computers or iPod Touches!

OpenDNS is the solution. OpenDNS allows you to filter web content and block adult websites on the internet by simply changing the DNS servers that your computers uses, or even better by change the DNS servers on your internet router. The service not only works well, but is free to use. After you’ve setup an account you can specify the kinds of web sites you want to block.  Types of sites you can filter range from, Pronography, to simply Tasteless site.  You have all the control that you could ask for.

If you want, you can also enable logging so that you can keep track of the websites computers in your house are visiting. This all happens transparently, without having to install any software on your computer. If you have an internet router, you can manually change the DNS servers that your router uses to the two OpenDNS servers, and all the comptuers in hour home will automatically be protected from the kinds of web sites you specify, log the sites they visit (you have to turn the logging on, it is off by default). If you want to change your DNS settings now just use the following:

• 208.67.222.222
• 208.67.220.220

You should also install the OpenDNS client on your computers, just in case the IP address on your router changes.  If your IP address changes (which happens from time to time), the OpenDNS client will let their servers know, so that your network will continue to filter content as you requested.  Here is download page for the Mac and Windows clients.

While this is a great technological solution, don’t forget that you should talk to your kids about their use of the internet, and what they should do if they accidentally get on a site that they aren’t comfortable viewing (i.e. tell mom or dad so that they can take care of it).  Like I said earlier, no solution is 100% effective, so chances are that they will occasionally see sites that aren’t appropriate.  Making sure that they know that it isn’t their fault and that you’ll help them is probably the best way to resolve the immediate problem, and open up a dialog between you and your child on their use of the internet.

To sum up: OpenDNS along with Online Backup Software are two services that every home should seriously consider using. OpenDNS is completely free, and Online Backup Software is free up to 2GB of data backed up, and about $5 per month for unlimited backups. Enjoy!

In addition to the technology questions we’ve been asking UVic law students over the past seven years, we decided to ask some extra questions about the increasing important mobile technology that students are arriving at Law School equipped with.  One major change to the methodology of this survey compared to past years is that we sent the survey to all students at the law school, not just first year students.  The response rate was 25% this year rather than close to 100% in previous years.

[Note: if you have problems seeing any graphs on this page, please look at the underlying Google Doc's page for this blog post]

Executive Summary:

• 30% of students own “Smart Phones” that can browse the internet.
• 97% of students own laptops, and over 60% own both a laptop and a desktop computer.
• 39% of student laptops are Mac’s.
• The average laptop price dropped to $1,200 from $1400 in 2007, and from $2,100 in 2004.
• All students now report having high speed internet in their homes.
• 82% of students bring their laptops to school almost every day.
• 86% of students own MP3 players capable of listening to recorded lectures.
• 54% of students use Gmail as their primary email account, 18% use UVic email and 15% Hotmail.
• 58% of students identified MS Word as their favorite tool for collaborative document editing.  27% chose Google Docs, 5% OpenOffice Writer & 10% “Other”.
• 100% of students now have access to high speed internet at their homes.
• 86% of students use Facebook and 65% of those students would like to see law school events and activities published on Facebook as well as through the online faculty calendar of events.

Smart Phone / Cell Phone Ownership

4. I do not own a cell phone  - 11%
3. Regular cell phone  -  59%
2. Smart phone - iPhone –  9%
1. Smart phone - Blackberry –  16%
0. Smart phone – Other  -  5%

30% of students own “Smart Phones” or phones with built in web browsers that allow them to surf the internet on their cell phones.

From the library’s perspective this will be an important area to watch, as there are a number of interesting new technologies (like QR Codes) that could potentially enhance the library’s services that depend on library patrons having access to the internet on their cell phones.

On the other end of the spectrum, surprisingly 11% of students do not own a cell phone at all.  Given how ubiquitous cell phones are becoming, I suspect that this number will drop over time. The high cost of cell phone plans in Canada relative to other countries probably contributes to the number of students with out cell phones.

Laptop Ownership

For the first time, all respondents to the survey report having either a laptop, a desktop computer, or both.

Laptop ownership has plateaued at 97% after years of steady increases. Currently 39% of all laptops are Mac’s, 3% are Linux, and the remaining 58% are running Windows.

The average price paid for student laptops has dropped again to just over $1,200 this year from $1400 in 2007, and $2,100 in 2004.

Desktop computer ownership has been increasing over the past two surveys, with over 60% of students owning both a laptop and a desktop computer.  All students now have access to high speed internet in their homes.

How often do students bring their laptops to school

Almost every day  -  82%
More than once a week  -  10%
Occasionally  -  8%
Never  -  0%

One only has to look in Law Faculty class in session to realize that at least 82% of students bring their laptops to school almost every day.  Does this open up pedagogical opportunities, or is it just a thorn in the side of faculty members?

MP3 Player Ownership

4. No  -  14%
3. iPod (audio only)  -  61%
2. iPod Touch  -  21%
1. iPhone  -  8%
0. Other  -  10%

86% of students own an MP3 Player of some kind.  Of those students, 88% own Apple products. For any instructors wishing to do podcasts of their lectures, there is no need to hold back any longer as the 14% of students with out PM3 players can review class lecture podcasts on their laptops.  Campus Systems is considering setting up a UVic iTunes site (like other universites have done) which would make distributing the mp3′s of class lectures very simple to do.

Primary Email Account

7. UVic  -  18%
6. Previous University  -  3%
5. Hotmail  -  15%
4. Gmail  -  54%
3. Yahoo  -  4%
2. Shaw  -  6%
1. Telus  -  0%
0. Other  -  1%

Currently only 18% of students use their UVic email account as their primary email account.  The rest – 82% – forward their UVic email to a 3rd party email provider.  52% use Gmail as their primary account, and 15% use Hotmail.

Favorite Collaborative Document Editing Software

Microsoft Word  -  58%
WordPerfect  -  0%
OpenOffice Writer  -  5%
Google Docs  -  27%
Other  -  10%

Microsoft Word is currently the most popular tools for collaborative document editing at 58%.  Interestingly, Google Docs is preferred by 27% of students. The strong showing of Google Docs is probably due to it’s real time collaboration features that allow multiple authors to work on a document at the same time with built in version control.

High Speed Internet

This is probably the last year that we will mention this question in the survey summary, because after coming close to 100% in previous years, this year, 100% of students responded that they now have access to high speed internet at their homes.

Facekook Usage

Currently 86% of students use Facebook. This is up marginally from 79% two years ago.  Of the Facebook users, 69% connected with other incoming students via Facebook, and another 3% did not, but would have liked to.

65% of Facebook users would like to see Law School events and activities published on Facebook as well as in the online Faculty calendar.

Some students voiced strong reservations about mixing their “business” and “personal” lives on Facebook.  It was also mentioned that many Law School and LSS events are already on Facebook via “organic” groups.  What might be interesting to pursue is to ask the LSS to post all Law Faculty events on their group, so that those who use Facebook can have the option of subscribing to a complete list of Law Faculty and LSS events with out Law Faculty or Staff being involved on Facebook. This would address the primary privacy concern of students.  We would also continue to provide our in house Calendar for those who do not use Facebook, or who do not want to use Facebook in this manner.

Student Comments:

• Beyond the issue of direct interactions with staff and professors, I have concerns about the encroachment of other law school activities into the Facebook world. How long will it be until law firms begin using the law school networks to interact with students? This would raise serious issues of personal information being revealed to a prospective employer which, by law, may not be released to them (marital status, sexual orientation, age, religion and other personal attributes are often easily ascertained when viewing a person’s profile).
• Many of the law school events are already published to facebook – i.e. LSS events, guest speakers brought in by clubs, etc. However, it would be helpful to have all events on Facebook, for example the LCO events.
• There is already a great deal of law school activity on facebook. I’m not sure if it would be worth it for the faculty to consider implimenting facebook into social networking as there is already a very organic and active network there. almost every student or club-organized.  event is already on facebook.  Don’t get too excited about it.
• Ban it from classrooms. just one thing i notice missing from the survey: lots of students have a powerful laptop that they keep at home for the most part, except maybe for exam writing at school. then they also have a netbook which they keep at school for note taking, web, email etc. this is a growing trend I think.
• Personally, I don’t like to receive multiple notifications of the same event via different media. Since everybody doesn’t have facebook, it probably wouldn’t make sense to use it as the primary communciation tool. However, having a calendar or other pages available to access as desired could potentially be helpful.
• Very invasive.
• Facebook is a social tool, not a professional one. For many people, embarrassing and awkward situations have arisen due to forgetting this distinction. I intentionally segregate my personal Facebook from my professional activities and formal acquaintances.
• For better or for worse, the Faculty of Law at UVic is a formal, professional acquaintance for students in the program.
• Let the Business students across Ring Road “network” and self-promote. As future lawyers, we have an obligation to professional and respectful dealings with each other. Please help maintain and perpetuate this atmosphere rather than moving law school activities onto Facebook and contributing to a downward slide into informality and familiarity.
  This is the second time the law school has asked this about facebook.
• I know you guys are old but please… use your head. Facebook = social tool. Law school = career tool. NEVER THE TWAIN SHALL MEET.
• Would the law school phone me at home to invite me to a social event? No. If they did I would be annoyed. Similarly, I don’t want Facebook invites from the law school inviting me to social events.
• I already get MEGA SPAMMED by the law school by email. This is irritating. I do not want Facebook spam too. If nobody comes to the events it’s not because nobody knows about them, it’s probably because they are boring.
• Sorry, but someone’s gotta say it.  Facebook is a social tool and is not professional enough to be used as a tool for official university messages. I have considered deleting my Facebook account because of concerns about future employers looking at personal social information out of context. There may be other social networking tools that the school could appropriately use, but I strongly believe that Facebook is not one of them.
  Facebook should not be used in relation to law school, especially in publishing law school events.
• set up a facebook block in the classrooms so students cannot access f/b during classes.
  I would like to see events made available via a general RSS feed. I would like those events to include student events.
• I dislike Facebook but joined because I found it was a necessary tool for staying in contact with other law students re study groups, etc.
• I hesitate to encourage widespread Facebook use. Many career-related CBA speakers have told us that in fact social networking can be detrimental to both privacy and career. It is also–from what I can see around me in class every day–a huge time-waster and almost an addiction.
• The more things that are put on facebook, the more it becomes close to compulsory in use, even to those of us who are consciously eschewing its use for good reasons.
• Facebook can be alienating for certain demographics. Using it is kinda like mandating gym class or sororities: i.e. it’s great for athletes and rich kids; less so for others.
• Facebook is a massive waste of time. It is also a huge distraction in class where classmates are constantly “facebooking” in front/beside us.
• Rarely use it, and not for organizing my schedule.
• I would prefer not to have law school events on facebook, but it just seems to be the only forum that connects most law students in a way that is efficient for informing students and promoting events for clubs. I sincerely hope that the faculty and administration doesn’t start using facebook…

Converting an existing presentation, or creating a new one from scratch is not difficult after watching Prezi’s tutorial for new users.  I ended up converting a presentation I am giving next week on “Backing Up for Disaster” from PowerPoint to Prezi, and the results I think are impressive.

Not only is the navigation engaging, but it also allows the presenter to give the audience a better overview of the presentation up front (if he or she wants to), and allows the presenter to skip to different parts of the presentation with ease.  No more paging between slides to find the right one, you just have to zoom out, find the area you want to speak to, and then zoom in to it.

Here is a Google Apps version of my “Backup” presentation, and here is the Prezi version.  You be the judge of which one you’d rather sit through.

I’ve always thought that a big part of the future of both libraries and museums will be in digitizing the unique portions of their collections and then make those digital object available to the world.  What the BBC and the British museum have done, is create an excellent interface for people to browse their collection online, which make it much more accessible than it could ever be in a brick and mortar building.

I should probably get more involved in the digitization projects going on at the University of Victoria Libraries where I work!

On my first shopping trip I was looking for toner for my Lexmark 250DN.  At Staples, the toner I needed cost $150!  Can you believe that!  I only paid $250 for the printer, and now they want to charge me $150 for the toner.  A quick check at Amazon.ca showed the exact same toner costing $105.  I ended up saving $45 dollars. If I had just purchased it directly from Amazon in the first place, I would have saved  another $5 or more in gas for the trip to the store.

The second “in store, online purchase” incident took place last night.  Our son had asked us to purchase Assassin’s Creed 2 for the xBox 360 for him.  At EB Games in our local shopping mall, they were asking $70 for the game.  My iPhone informed me that Amazon.ca was selling the game for $57.  The kicker was that they didn’t even have the game in stock, so I simply purchased it from Amazon.ca as we walked away from the store.  I later learned that if you purchased the game from the EB Games online store you would only have to pay $60 (plus shipping… no shipping charges with the Amazon purchase).

New iPhone programs are making this type of comparison shopping easier and easier. RedLaser for example lets you scan bar codes and look up pricing (american pricing only for the time being).  SnapTell is another program that allows you to take pictures of products and get Amazon.com pricing for them, along with product reviews.  The product review can be very helpful, especially if you are not very familiar with the product you are trying to purchase.

There is real value in being able to go to a store and consult with someone about the purchase you are going to make.  There is also real value in being able to take something home right a way, if you need it in a hurry.  If I’m not in a hurry, and I feel that the price difference is too great, I for one am not afraid to walk away from a store and make my purchase online.

GoAnimate.com is an entertainment website that enables the simple creation of unique computer animated stories, satires and sentiments that can be shared with the entire online community.

Historically, the creation of animation required specific skills, limiting those who can express their creativity. We designed the Go!Animate application to allow users to create animations without drawing talent or a technical understanding of advanced software such as Flash. The site provides users with a library of interesting characters, backgrounds, props, sound effects and music for use in creating their own unique animations. Creators can customize their animations with a number of tools and features that allow them to create truly unique works of expression.

Enjoy!

Drop Box synchronizes files between computers across the room or across the internet.  The service is free if you have 2GB of data or less.  For $10 a month you get 50GB of data storage.  I’ve used DropBox for several months now, and have to say that it works great.  It makes it much easier for me to quickly share documents between my Laptop (mac), my Work Computer (windows), and my Home Computer (mac).

Not only does it facilitate file sharing, but it also serves as an excellent backup system. While more expensive than Mozy’s $5 a month backup service, you do get a lot of extra functionality that Mozy does not give you.  DropBox works great on Mac, Windows and Linux computers, which means that it can be used on virtually any computer you own or can currently buy, including one of those cute little Net Books.

Another feature that some might find useful, is the ability to share sub folders with other people for collaboration purposes. As files are modified, previous version are kept so that if necessary you can revert back to a previous version of the document.  Files that are accidentally deleted can also be recovered, unless you manually purge deleted files.

I highly recommend DropBox for people who use multiple computers and need to share files between them.  Good luck!

• =GoogleTranslate(“Oi, como está?”,”pt”,”en”) gives “Hi, how are you”
• =DetectLanguage(“Oi, como está?”) gives “pt”

I saw this in a Google Docs blog post.

Here’s a link to the Go0gle Docs blog post, with a number of different uses for Google Docs as a student… including:

• Text documents with double spacing, endnotes, footnotes and bibliographies.
• Track exercise progress with spread sheet templates.
• Collaborate on outlines for classes, as well as group project documents.
• Use google sites for club and student organization websites.  Google sites is very easy to use, and is a browser based website editing web application.
• Use equation editor for math and science classes.
• Collaborate on power point like presentations in Google Docs.

1. Take notes. Taking notes in Evernote is way better than searching for that pad of paper that’s lost or at home. It’s also better than a text document on your computer because either you won’t remember the name of the document, you won’t have that computer, or you will have deleted the document inadvertently.

2. Take pictures. Got into a fender bender? Take a picture of both cars, the other car’s license plates, and the other driver’s license. Drink a great bottle of wine? Take a picture of the label. See a book that you must read? Take a picture of the cover. Evernote has a great iPhone app that enables you to upload these pictures directly to your account.

3. Save documents. When I receive a document (PowerPoint, Word, Excel, or PDF) that I’ll need again, I forward it to Evernote for safekeeping. This is easy because Evernote provides a unique email address to enter documents in your account. I do the same for pictures that people send me. This is very useful when you use more than one computer to create documents or send/receive email.

4. Photograph business cards. Rather than collecting a pile of business cards that you’ll never go through, photograph them with your iPhone and send their images to Evernote. Evernote recognizes text on the card, so you can search for names such as “Apple” or “John” when that’s the only thing you can remember about the person. If you’re using Evernote on a mobile phone, it can also geotag the photo so that if you can only remember that you met the person in Cupertino, you can still find it. And you can save trees: When someone hands you her card, take a picture of it and hand it back.

5. Track expenses. When you get a business receipt, photograph it, and send it to Evernote. Then you or your secretary can grab it later for expense reports and tracking. I lose many of my receipts, but if I stick them in Evernote, there’s a backup when I need them. If you’re really anal, you can configure your scanner to sendyour receipts to Evernote so you have great looking scanned receipts.

6. Store your online passwords and receipts. Whenever I buy something online or create an online account, I forward the confirmation or receipt to Evernote. Now when I forget my password, registration number, or date of purchase, I don’t have to go through all sorts of gyrations to recover them. (This happens approximately once per week.) You can, by the way, encrypt portions of documents at Evernote for greater security.

7. Retain news and content from websites. As you come across interesting article, use the Evernote web clipper to review and use later. It’s much more likely you’ll read these articles than if you bookmarked it unless you’re a fanatic about processes such as organizing, synching, and reviewing bookmarks. Even if you are, bookmarks often break when URLs change. It’s much better to have captured the article once and for all.

8. Record the wisdom of whiteboards. Think of Evernote as a poor man’s Smartboard to convert text on a whiteboard to a digital format. This means that after the enjoyable day at the company offsite, just take a picture of the whiteboard and send it to Evernote. Evernote will scan the text so that you can search for the word “mission” to find the fifty-word mission statement that you promptly forgot. This works for projected slides, too.

9. Dictate your thoughts. The Evernote iPhone application enables you to record your thoughts and then upload it to your account. This is perfect for when you have a brilliant thought and want to ensure that it’s not lost among the detritus in your brain. If you give your secretary access to your account, you could make a dictation on the fly, and he can listen to it back at the office. [I personally use Reqall for transcribing text - Rich]

One thing I’d add to Guy’s list is Evernote’s ability to consolidate your itinerary into one place when you’re travelling.  Very handy indeed.

Here’s part of the Fast Flip Announcement from Google:

Today we’re adding a new experiment to Google Labs: Google Fast Flip, accessible at fastflip.googlelabs.com. Fast Flip is a new reading experience that combines the best elements of print and online articles. Like a print magazine, Fast Flip lets you browse sequentially through bundles of recent news, headlines and popular topics, as well as feeds from individual top publishers. As the name suggests, flipping through content is very fast, so you can quickly look through a lot of pages until you find something interesting. At the same time, we provide aggregation and search over many top newspapers and magazines, and the ability to share content with your friends and community. Fast Flip also personalizes the experience for you, by taking cues from selections you make to show you more content from sources, topics and journalists that you seem to like. In short, you get fast browsing, natural magazine-style navigation, recommendations from friends and other members of the community and a selection of content that is serendipitous and personalized.

To build Google Fast Flip, we partnered with three dozen top publishers, including the New York Times, the Atlantic, the Washington Post, Salon, Fast Company, ProPublica andNewsweek. These partners will share the revenue earned from contextually relevant ads. This gives publishers an opportunity to introduce new readers to their content. It also tests our theory that being able to read articles faster means people will read more of them, driving more ad revenue to publishers.

One of the features that Creately has that visio does not is the ability to easly collaborate with up to 5 people on a diagram or chart, for free.  If you need more than 5 people involved on a project, or do not want the Creatly logo on the charts you print out, you’ll need to upgrade to a paid account.

Here some info from the Creately website:

• Create fast, professional looking diagrams with Creately’s large library of objects and easy start templates. Now you can draw anything easily.
• Collaborate with your team and clients with easy sharing, publishing and post-it style comments. Multi version support means you never lose your work.
• A fully interactive interface that works right in your browser along with industry standard encryption and redundant backups. No downloads or installs necessary.
• Great features like Magic Connectors, Contextual Toolbars and our special 1-Click Create-n-Connect button make diagramming a pleasure.

Just in case you’re not familiar with Zotero or Endnote, here a description that I lifted from the Zotero website that describes both products: “Zotero [zoh-TAIR-oh] is a software tool to help you collect, manage, and cite your research sources.”   It is also very helpful in building bibliographies, because when your cite books via online journals, or your library’s website, Zotero captures all the bibliographic data available on the page.  Zotero started out as a Firefox plugin, but is now developing a web interfaces that can be used by the iPhone web browser.   At this point the Zotero Web interface is view only, and is not specially formatted for small form factor devices, but on the iPhone at least you can go in and browser your library of citations.

Access Citation information away from your computer: You are talking to a colleague at a conference, and while your discussing the importance of Vannevar Bush’s concept of the “Memex” machine, you remember a book that you recently cited in a paper you wrote. You pull out your iPhone, click on your short cut to your Zotero library on line, and quickly browse to the citation.

A very nice feature in the latest beta version of Zotero is the ability to sync your database of citations to a Zotero server, so that you can access all your citation information on any computer with a Firefox web browser.  For people who move between computers regularly (like between a desktop and laptop computer for example), this feature in invaluable. Hopefully Zotero will offer more a more smart phone accessible in the near future.

• The opening plenary session was by Paul Maharg, who talked about the importance of learning by doing. In particular he spoke about how students typically learn best through performance of authentic transactions involving doing what they are supposed to be learning, and then reflection on what they’ve done. Much like the “case” method that the UVic Business School has used for many years (since I was there in fact). Here are his slides.
• The rest of the day I spent at a Drupal seminar … very good law school community building up around Drupal for law school and law library websites, with custom modules being created, and good person to person support in the community (IRC.Freenode.net #Tecknoids). Build new Law Centre and Law Library websites using the Drupal framework.
• Hiring a Contractor for your Website CMS Implementation – Boone, Nann, Yale Law School.
  • Lesson 1: Choose your CMS first, don’t let your contractor sell you on “their CMS”
  • Lesson 2: Choose your contractor second.
  • Lesson 3: Make the contractor Accountable for Delays (include penalties for the missing of milestones in the development process).
  • Lesson 4: Require Detailed Documentation for end users.
  • Lesson 5: Be an active participant – find out how things work, and let them know how you work.
• Fun with Digital Signage – Dewald, University of Utah School of Law. THIS IS WHAT WE SHOULD USE IN THE LAW LIBRARY AND LAW SCHOOL. Uses for digital signs: General Info, Events, maps, traffic, news (rss feeds, videos), room schedules, emergency info. Some things to consider before making the plunge:
  • Why are we using them? Do we have a clear purpose?
  • What content are we going to display? Who’s going to be in charge?
  • Have you identified strategic display locations? (lobby, near 158/159, library entrance??).
  • DAN – display & alert network. All you need is an internet connected old computer.
    • Cost $69USD per month, per display site (e.g. 5 displays displaying the same thing is $69 per month).
    • Completely web based utility to update and manage the displays.
    • Can develop a web application to display on the web page.
    • Can make templates for different resolution Monitors… Could use What ever sized monitor do you need.
    • Broadcast Converter over CAT5 w/ a VGA converter… or hook up to a PC in the cealing.
    • Reporting software built in so you can tell if a monitor is down.
    • http://www.akaditech.com/
  • This looks like this is the way to go… much less expensive than other systems I’ve seen.
  • Drawbacks, need to have a computer hooked up to every screen.
  • Have a 30 day trial for testing purposes.dewalda@law.utah.edu for a demo.
  • This solution is much, much less expensive than other solutions, but literally thousands of dollars. Their monthly cost, is less than the support costs of other systems.
• Social networking for Law Schools – Ginsberg
  • We Need to teach students how to present themselves professionally on social networks.
  • Facebook – libraries and law schools can join… have a special application form. Resist the urge to install a ton of apps on your page. 22% of law libraries have facebook pages (at least of those in attendace at the session. Some times public communications officers will maintain the facebook presence. Networks on Facebook are going away… being replaced by Groups… drag stuff in via RSS feeds (photos, events, podcasts).
  • Privacy concerns on all all social networks. Where is the boundry between personal & professional. some people have 2 accounts… one for professional and one for personal.
  • Who are you talking to? What is important to them? Who will administer the site? How much time and money are reasonable? What features re available? Exit plan if you want to get out, or the site is not kept up to date?
  • Social Network are potentally a place for people to complain about the law school – need to have someone “living” there to check on things and counter any unwarranted negative information.
• RSS & Widgets How to put your law school on My Yahoo, iGoogle, Facebook and My Space – Len Davidson, Catholic University Law School. It would be interesting to experment with this at the Law Library. Sounds very easy to do a test using something like widgetbox.com. Maybe to a Mac widget first, as it sounds like Mac users, use widgets more than other users. We should at least create a “Chat with librarian” widget for google chat.

Comiqs.com is a free web site that allows you to upload your photos and create comic-style stories. You can see in the photo the right that some proud parent took a picture of their cute baby and then added some comic strip style text boxes. It is a lot of fun to play around with.

I’ve been using ComicLife (made by the same company that has created comiqs.com), on my Mac for a couple of years now, and have loved it. If you want to do more comic-style stores I highly recommend paying the $24.95 to buy comic life (there is a Windows version now as well).

Here are a few of “cartoons” that I created with Comic Life… It was a great was to remember a fun trip to Moab I had with my boys and Mitch Massey and his boys:

• Adventures in Moab – Part 1
• Klondike Bluffs! – Part 2
• Gemini Bridges – Part 3
• Unsettled Weather – Part 4

Enjoy!

It may be a case of more style over substance, but for people switching from Microsoft Office to Google Docs, the change to the editing tool bar will help smooth the transition. No major new features have been added in the update (at least none that I’ve noticed), but the new tool bar does feel more comfortable, and brings the task of editing text in Google Documents closer to what I’m used to when editing blog posts, and posting on modern bulletin boards.

This follows an update last week that allows you to crate a form to fill out to enter data into a spread sheet rather than entering it in field by field. Google has a long way to go to match the feature set that Microsoft Office offers, but they are slowly adding the features that most people use. It won’t belong before average people will be able to move to Google Docs and not miss much of anything… and gain collaboration features that you don’t get with Office, unless you have an enterprise IT department behind you.

All users need to do is go to the Google Apps “Team Edition” page, and sign up with their corporate email address. A confirmation email is then sent back to the person’s email address and then they are on the system. Once registered you can see who else from the organization has signed up, and you can begin collaborating right away (apparently I am the first UVic.ca individual to sign up). It looks like Google is hoping that pressure from users will encourage organizations to adopt Google Apps officially, and from Google’s perspective, hopefully adopt the premium paid version.

This Google screen cast gives a few more details.

If anyone is interested in doing some screen casting, but do not like the free web based program Screencast-o-matic, Techsmith is now giving away an older version of Camtasia Studio (it is one of the better screen cast programs around, with plenty of bells and whistles). For the download links and information, please go to the Downloadsquad website. It’s fun to play with and they say you can upgrade to the latest version for half price.

My wife Heather is a Prenatal Class Teacher and a Doula. She has put an enormous amount of time (at least it seems like it to me), putting together materials and activities for her prenatal classes. Recently she has started to allow her clients to customize their classes to meet their specific needs (or as I think, address their specific fears) through a form on her website. This seems to be a hit, combined with the one on one teaching she does.

Recently I suggested that she might want to put her lessons online, and let people access her lessons for free, and pay for the web site and her time by using Google Adsense. We currently have Google Ads on the birth stories she has written for each of our children. We typically get about 700 page views per day, and average $1.40 in ad revenue per day. While not a lot of money, it is amazing that over the past year she has earned over $500 from the birth stories. This has more than paid for her time in writing them (although as she would be quick to point out, money was the furthest thing from her mind when she wrote them up).

So… Online birth classes with text, pictures, video and some interactive elements like quizzes. There would also be a question / comment feature so you could ask questions on the lesson pages so that Heather and/or others could respond to the question. Again, what do you think? Would you or your spouse go to a site like this to check it out? Just post your comments at the bottom of the blog post. Thanks!

As a systems administrator who also supports a number of end users on PC’s, I see how a tool like Screencast-o-matic could make my life easier by allowing me to quickly create a tutorial (like how to add a new printer). I can then post it on Google video, and the next time someone asks me how to add a printer, I simply send them a link to the video. You also have the option of hosting the screen cast on the Screencast-o-matic web site if you sign up for an account (no account is necessary to do screen casts though).

You also have the option of recording audio with your screen casts (or not). This can make the process of creating a screen cast much quicker, which is what is probably the most important feature for me. For people looking for full featured screen cast software, you’ll probably want to keep looking. Here are some of the things that Screencast-o-matic cannot currently do:

• Add labels to the screen cast.
• Visibly indicate when a button has been pressed.
• Bookmark different points in the screencast for fast forwarding

While not for everyone, Screencast-o-matic is great for people who want to try out screen casting. Commercial screen cast software pricing starts at about $400, so you can’t beat the price / performance ratio of Screencast-o-matic. The software is also cross platform, and will run on all Windows, Mac and Linux computers that have Java (or JVM) installed. One other good opensource option is CamStudio, but unfortunately it is windows only software.

You can just have fun playing around with the maps, or possibly do something more useful:

• You can send people directions to a party or event.
• Give conference attendees directions to hotels, restaurants, or other places of interest.
• Want to create a Sight seeing tour? Now’s your chance.
• Plot Crime rate statistics.
• Identify Neighborhood watch homes.
• Paper Route delivery (or non-delivery) map.
• Cool photo album, with pins put in where the pictures were taken.

Some of the features that could come in handy depending how how you want to use the system:

• Maps can be made public or private.
• You can draw lines on the map (sometimes the routes it suggests, just aren’t right!).
• You can embed pictures or videos in the pop-outs from pins.
• Email your maps to friends.
• Embed maps in a web page.

Lastly, here is a map of my neighborhood in Victoria, BC., complete with all the important locations to our family. Enjoy!

To start with, I had to get something that would allow me to measure the amount of electricity that my PC was using. The best gadget I found for the job (maybe I should say the least expensive gadget I found) was the kill-a-watt. It is a great little tool that you plug into an electrical outlet, then plug in the appliance that you want to measure, and within a couple of minutes, you’re done… you know how much electricity the appliance, or in our case computer, uses.

So how much does it cost to run our home computer all day and all night? The total cost is $60 per year. Electricity in Victoria, BC costs $0.0633 Canadian per Kilowatt Hour (kWh). In California the average cost is about $0.12 US per kWh. So to run my computer in California would cost $114 per year, or $9.50 per month. If we only ran the computer during the day for 12 hours a day, we could cut the cost of running it in half to $57 per year (in California).

This made me think about where I work, and how much we could save if we turned off our computers at night. In my building at the University of Victoria, Faculty of Law, we have about 120 computers in the building. Most run 24×7 so that they can get windows updates at night. The total cost of running those computers per year is about $7,200. That’s a lot of money!

If we were able to only run the computers during business hours (say 10 hours a day) we save $4,200 per year! Something I’ll look into. I just need to get the computer updates happening during the day… I wonder if my boss will split the savings with me?

• Collaborative Document Editing, including concurrent editing of a single document, and basic version control
• Capturing, organizing and searching digital documents. And doing this collaboratively with other research partners.
• Easily track the progress and changes to documents of your collaborators via RSS feeds in an online reader.
• Publish quickly and easily via blog software that is integrated with their document editing / collaboration infrastructure.

Where to Start?

All you need to give it a try, is to get a Google account (if you don’t already have one). If you have a Gmail account, then you have all you need to try it out. If you don’t have a Gmail account, then you can go to the following page to sign up for a free account (and you can use your current e-mail address as your account name if you wish). Go to the google home page and click on the "Sign in" link on the top right of the page. From there, click on the "Create an account now" link on the right side of the page. After signing up you’re now ready to go.

Reviewing the Tools

• Create Documents (show them the Google for Students document)
• Collaborative Editing. 45 seconds to 1 minute for changes made by someone else to be reflected in the document (or when you navigate to "insert" for example.
• Revisions & Basic Version Control.
• RSS feed to revisions (under "Collaborate" tab. Must be Published to the public to be viewable)
• Currently no footnotes. End notes are done manually by creating the end note first, inserting a bookmark, and then linking to the bookmark from the reference.
• Can put in links to other web resources.
• Can ad comments to the document that are only viewable in the edit mode.
• Can post directly to your BLOG if you’d like.
• Can tag documents (rather than put into sub-folders – much better way of organizing).

• Great general news reader that you can access from anywhere…
• Wonderful in that it allows you to monitor changes made to the document you are collaborating on.

• Allows you to grab Internet text, and keep citation information, to organize your research.
• Can share notebooks with others so you can collaborate on the research you’re doing! (see KM & Collaboration as an example).
• Browser extension makes it very nice to use (both IE and FireFox).
• No current ability to have RSS feeds for Notebooks… Lots of people asking for it though.
• No current tagging functionality. Lots of people asking for this though.

• Some overlap with Google Notebook.
• Notable differences are: Has RSS feeds for tags. Just keeps link, does not grab and store text on server (i.e. if link dies, you info is lost).

• Allows you to chat and "Talk" (if you’re on a windows machine).
• No real extra functionality beyond what others offer.

• Very nice to use… Chat capability built in.
• Automatically groups and threads your e-mail.
• Spam filter is excellent.

• Everything can be accessed via the blog & or RSS feeds.
• Free, and easy to use.

Conclusions

While not full featured, the Google tool set is powerful becuase of its easy to use on-line interface. All you need is a web browser and an internet connection

The increasing volume of digital information with which researchers’ work is making the task of finding, capturing, organizing and eventually collaborating with digital data more difficult.  Electronic information in multiple formats sitting in multiple silos of data present a challenge to researchers who have difficulty finding a specific piece of information in a timely fashion.

The two major benefits that come from effective knowledge management and knowledge sharing are an increase in the speed and quality of the research being performed. Less time is spent looking for information that has already been identified or created, so that more time can be spent in analyzing and associating disparate pieces of information. Modern electronic tools make possible collaboration between colleagues that in the past would have been difficult, expensive, or impossible.  Voice and video conferencing over high speed research networks can facilitate real time collaboration at a fraction of the cost in time and money of flying members of a research team to a central location. On line collaboration tools can greatly facilitate group document creation and editing, and when it comes time to polish the final product, real time document editing makes it possible for groups scattered around the world to review a document together and make edits together.

Once researchers have the appropriate software to manage their data and help them collaborate, they need to make sure that they also have the appropriate hardware and infrastructure to take full advantage of the benefits the new software will give them. Access to high speed research networks is a must for video and voice conferencing, as well as real time document editing. An average desktop computer with two monitors, instead of the traditional single monitor, will give researchers a 10% + boost in productivity. Finally a web camera and good quality head phone/microphone rounds out a well equipped research workstation.

Whether they realize it or not, most researchers are struggling with the mountains of digital data that they have accumulated during their careers. If shown the tools available to them to find, capture and collaborate,  many, if not most, will start to use some of these knowledge management tools to increase their productivity and effectively manage and collaborate with their data.

Over the past year or so I’ve had a few ideas bouncing around my head about libraries and the long term direction they should be heading in. Some of these ideas have come from conferences I’ve attended, others from articles. The “2003 OCLC Environmental Scan: Pattern Recognition” brought a lot of those ideas together for me. Below are some quotes from the report and my thoughts on them.

- We absolutely need Federated Search of both meta data and where possible, full text resources… we need to merge the silos of searchable information from the end users perspective.

- We need to provide mechanisms for users to rate and comment on books and electronic resources, like Amazon….

- We also need the “People who checked out this book also checked out…” functionality.

- “… if a vendor could deliver quality materials through Google [and Amazon like] interfaces, they would have an advantage”1 And the end users would love them for it… It is technically possible to merge Google searches into a Federated search of Catalogue and on line resources! We should try!

- When building our Federated search, we should try to use a consortia. Full text resources would only need to be stored and maintained in one location. Developing the software would also be less expensive if we share the costs. This would reduce costs for all participating from both technological and personnel perspectives.2 The Open Source software development process makes the building of an informal consortia much easier, and can make a better product in the long run. Not being tied to a particular vendor make it much easier to implement innovative software customizations3 People who work on open source projects are often volunteers, but can also be employees of institutions who use the software extensively (e.g. IBM has employees that work full time on linux).

- Maybe we should thinking of libraries, not as warehouses of books, but as a place that “provides a broad range of resources and services for the communities they serve” Libraries could be a hybrid of: book warehouse, archive of local books, unpublished documents and artifacts (physical and electronic), meeting place, museum, and science centre.4

- Traditionally libraries have been in the business of managing the scarce resource of books… Full text makes that resource much less scarce, and much easier for users to find on their own outside of the libraries walls. The scarce resources of the future will be local artifacts and documents (electronic & physical) that we can store and make available to our users.

- There is a natural linkage between libraries, archives, museums and science centres. Does it make sense to begin to merge them? Should the library become the repository of local digital archival data?5 It would make sense for this local repository to be part of a federated search for users at any institution to search. Possibly exposing it to Google like searches. Open source software is being developed at MIT for institutional repositories.6

- Collaborate technologies in an academic setting would be extremely useful for students doing group projects… should it be part of the CMS (Course Management System), or a stand alone app? Who should provide it… Central computing, or the library as part of the MyLibrary? A great open source tool that would should consider for a pilot project is http://www.egroupware.org/ (it was recently selected for use by a state in Brazil for their entire civil service to use as their standard collaboration suite).

- “The biggest issue related to institutional content is determining how to draw the line between helping faculty manage their content and in taking over curatorial rights to their content.”7

- “Young librarians may be more willing to design systems that meet users where they are rather than the way it is now – we want the users to come to us.”8 We need to meet the real and perceived needs of our users. Federated searching is one of those needs.

- Single sign on is another area that we need to move toward as a University community, so that at least when our users are accessing heavily used resources, there is no need for multiple logins. This should be an evaluation criteria when considering purchasing or writing any future piece of software.

- “There’s a perhaps apocryphal business school example that’s instructive here. When Joe Householder goes to a hardware store to buy a drill, he’s not actually buying a drill. He’s buying the ability to make a small hole. Perhaps libraries and allied organizations have become overly focused on the drills of late.”9 Users are looking for information. “Digital data allows us to experiment with radical new forms. We have the gift of flexibility now.”10

- Another story that illustrates the impact of change on the unprepared is the Typesetters Union. Back in the late 1980′s and early 1990′s when destop publishing was becoming popular, the typsetters rightly looked down there noses at some of the horrible documents that were created in-house by some organizations. By all standards the work of the typsetters was of much better quality than virtually anything that was being desktop published at the time. What they did not realize is that organizations were willing to trade off quality in order to have documents produced more quickly and less expensively. By the end of the 1990′s the Typesetters union disbanded because of a lack of members, and were rolled into a larger union.11

——————-
1 OCLC Environmental Scan, pg. 11
2 OCLC Environmental Scan, pg. 25
3 I’m starting on an open source project right now – an Expert System for legal clinics. Http://www.openexpert.org/
4 OCLC Environmental Scan, pg. 30
5 OCLC Environmental Scan, pg. 60-61
6 OCLC Environmental Scan, pg. 64
7 OCLC Environmental Scan, pg. 67
8 OCLC Environmental Scan, pg. 73
9 OCLC Environmental Scan, pg. 103
10 2004 CALI Conference address of Clay Shirky, http://www.shirky.com/
11 2004 CALI Conference address of Clay Shirky, http://www.shirky.com/