Rich's Random Thoughts

I’m happy to see that Microsoft is finally getting into the on line office market. There is nothing better for inovation than competition between two companies with a lot of money, and a lot of smart employees. I’ve been a heavy user of the Google Docs wordprocessor and spreadsheet apps since 2006.  The Google Docs apps are not as powerful as the desktop Microsoft Office programs, but now have enough features that I have almost stopped using Microsoft Office desktop products.  The thing that drew me to Google Docs in the first place was it’s excellent collaboration features, like real time multi-user document editing and a strong version control system – all essential features for college students.

Here are my thoughts on Microsoft Word Web App (live.office.com). Before you test drive it yourself, you’ll need an active hotmail.com or live.com account.

Word Web App Pros:

• The look and feel of the Word Web App is very similar to Word 2007.  Similar, but not as many features, which is to be expected at this point in it’s product development. If you use Word 2007 you have a very small learning curve.
• Sharing a document with others is easy to do.  Having the document on the internet makes collaboration simple… no more worrying about whether or not you have the most recent version in your email inbox or not.
• The built in version control looks solid.  It is now a trivial task to revert the document back to an earlier version if necessary, or see what was deleted by accident.
• 25GB of file storage is excellent. I’m not sure what the limite is in Google Docs to be honest.
• You can edit documents in any web browser, not just Internet Explorer.  I’ve been working in Google Chrome on a Mac, and the experience has been good.

Word Web App Cons:

• No printing.  This is huge.  You cannot print unless you open your document in the desktop version of Microsoft Word, or a compatible word processer like OpenOffice.  I can understand that they still want people to buy their desktop version of Office, but not being able to print makes Google Docs look very good.
• No footnotes or endnotes. For students this is a problem.  You can add footnotes and endnotes in the desktop version of Word, but you can’t edit them or even see them in the online version.  Hopefully this will change soon, as this is a big problem for students who need to cite their references.  Google Docs started out without footnotes, but added them in October of 2008.
• While you can edit documents just fine in any web browser, if you want to edit the file in your desktop version of Word you need to be on a Windows computer in Internet Explorer.  Not a huge deal, unless you need to add footnotes, or want an easy way to print.

Whether you end up using Microsoft Office Web Apps, or Google Docs, we’re all going to benefit from Microsoft getting into this market.  Overall this is a good first effort from Microsoft.  Hopefully they’ll quickly add printing and footnotes to their otherwise excellent product.

Here’s a short Google Apps video that shows how useful real time collaboration on a document can be… no more emailing a document back and forth between collaborators:

Do we all “Fake It” ?  I listended to a excellent Freakanomics podcast over lunch on “faking it” that makes a lot of sense.  No, I’m not talking about “faking it” in the bedroom (although I’m sure some faking does go on there), but “faking it” in our day to day lives.

I think we all “fake it” on a fairly regular basis.  Not only that, but we’re taught do so from an early age.  Just think of when a parent “encourages” their child to apologize to their sibling or play mate.  Do we really think that the apologizing child feels sorry for what they’ve done?  Most of the time they don’t, but they are being taught how to get along, and perform socially acceptable acts that help make up the civilized portion of our society.  Most people would agree that this sort of “faking it” is a good thing in that it reduces tension in groups, and helps them function more smoothly.

There are other kinds of faking it of course.  John Edwards (the american politician) faked it at the end of the US presidencial campaign, pretending that things were going well in his life and marriage, until it came out that the woman he was having an affair with was close to giving birth to their child. I think that is the kind of faking it that most people cringe at.

Faking it goes on in religion as well.  One example of this is in the Mormon religion I was raised in. As a teenager I was taught that if I told others that I “knew” certain religious “truths” were true, even when I didn’t actually know they were true or false, that I would come to know for myself that they were true. This could be described as the “fake it until you make it” method of learning.  While this may be a useful tool for learning to do certain tasks, I don’t believe that it is effective in determining truth.

So the next time my wife asks me how I like the new dress she bought, should I “fake it” or be completely honest no matter what the consequences?

In short, yes.  If you quickly want to see how much information on Facebook you are making public, go to the ReclaimPrivacy.org website, and follow the easy instructions there, and you’ll know in less than a minute how much of your information on Facebook is now available for the general public to view.

We should be concerned about how Facebook is handling information that we assumed would be private when we signed up.  The problem isn’t so much that some of the information we put on Facebook is available to the public, it is that Facebook has repeatedly changed the default rules on what it makes public.  When I signed up on Facebook 2 or 3 years ago, virtually all the information I posted there was private by default.  That was one of the big selling points of the site: Connect with friends and share information in a private fourm.

If I signed up today, virtually all the information I post would be public by default.  Not only that, but if I clicked “OK” on the different “information dialog boxes” that appeared over the past year telling me how the Facebook’s default privacy setting were changing, virtually all my information would be public now as well.  That is very concerning.

To find out what you’re exposing to the public internet, go to: http://www.reclaimprivacy.org/

Skype makes my life easier once again, and does it for free!  Most people know that it is a great tool for making free voice and video call from computer to computer, and that it allow people to make very inexpensive calls to land lines and cell phone around the world.  What most people don’t know, and what I didn’t know until recently, is that Skype will also allow you to share the desktop of your computer with other people.  So why is this so great?  Let me explain.

As someone who ends up helping co-workers, family and friends with computer problems, there are few things more frustrating than trying to talk someone through a series of clicks and windows on a computer that you cannot see.   Not only that, but I am also typically relying on rather sketchy description of a problem that more often than not is hazy at best.  That is where Skype comes in.  The person I am helping shares their desktop with me, and I can see what they are doing that triggers the problem.  At that point I can tell the person exactly what to do to fix the problem, and then correct them if they make any mistakes.  A win-win and time saver for everyone.

Here are some other potential uses for Skype Screen Sharing:

• Demonstrating Software.
• Collaborative Editing of Documents (especially if you insist on using Microsoft Word instead of Google Docs).
• Desktop computer support (as we already discussed).

Enjoy!

Today I ran across an link on the LifeHacker.com to a website that would have been very helpful when I was diagnosed with Leukemia almost 6 years ago. The site is called Information Is Beautiful, and the data visualization is called “Snake Oil? Scientific Evidence for Popular Health Supplements“

At the time of my diagnosis I was inundated with suggestions from friends about different supplements that I should try that would hopefully help my condition.  I’m happy to say that I’m still here to write this blog post!  I’m also here to tell you that I didn’t follow any of the suggestions.  It would have taken me a year or more to throughly research the dozens of “suggestions” I received (some of them plausible, and some outright crazy sounding – “wheat grass cures most cancers”?).  A visualization of supplements with an indication of the quality of the science backing up their claims, would have been an invaluable tool in helping to quickly sort out quackery from the truly helpful.

I am even more skeptical now than I was back then, so I would not accept this as the final word on any of the supplements they list, but would use it as a good starting point for doing some research if a particular supplement looked helpful.  One thing I really like is that they included a link to the underlying data was used to generate the visualization, including links to the studies they relied on, so you can do your own analysis if you wish.

Have fun researching!

Introduction to the Survey Results

In addition to the technology questions we’ve been asking UVic law students over the past seven years, we decided to ask some extra questions about the increasing important mobile technology that students are arriving at Law School equipped with.  One major change to the methodology of this survey compared to past years is that we sent the survey to all students at the law school, not just first year students.  The response rate was 25% this year rather than close to 100% in previous years.

[Note: if you have problems seeing any graphs on this page, please look at the underlying Google Doc's page for this blog post]

Executive Summary:

• 30% of students own “Smart Phones” that can browse the internet.
• 97% of students own laptops, and over 60% own both a laptop and a desktop computer.
• 39% of student laptops are Mac’s.
• The average laptop price dropped to $1,200 from $1400 in 2007, and from $2,100 in 2004.
• All students now report having high speed internet in their homes.
• 82% of students bring their laptops to school almost every day.
• 86% of students own MP3 players capable of listening to recorded lectures.
• 54% of students use Gmail as their primary email account, 18% use UVic email and 15% Hotmail.
• 58% of students identified MS Word as their favorite tool for collaborative document editing.  27% chose Google Docs, 5% OpenOffice Writer & 10% “Other”.
• 100% of students now have access to high speed internet at their homes.
• 86% of students use Facebook and 65% of those students would like to see law school events and activities published on Facebook as well as through the online faculty calendar of events.

Read more…

Drop Box synchronizes files between computers across the room or across the internet.  The service is free if you have 2GB of data or less.  For $10 a month you get 50GB of data storage.  I’ve used DropBox for several months now, and have to say that it works great.  It makes it much easier for me to quickly share documents between my Laptop (mac), my Work Computer (windows), and my Home Computer (mac).

Not only does it facilitate file sharing, but it also serves as an excellent backup system. While more expensive than Mozy’s $5 a month backup service, you do get a lot of extra functionality that Mozy does not give you.  DropBox works great on Mac, Windows and Linux computers, which means that it can be used on virtually any computer you own or can currently buy, including one of those cute little Net Books.

Another feature that some might find useful, is the ability to share sub folders with other people for collaboration purposes. As files are modified, previous version are kept so that if necessary you can revert back to a previous version of the document.  Files that are accidentally deleted can also be recovered, unless you manually purge deleted files.

I highly recommend DropBox for people who use multiple computers and need to share files between them.  Good luck!

Cost: Free for Zotero - URL: http://zotero.org

Just in case you’re not familiar with Zotero or Endnote, here a description that I lifted from the Zotero website that describes both products: “Zotero [zoh-TAIR-oh] is a software tool to help you collect, manage, and cite your research sources.”   It is also very helpful in building bibliographies, because when your cite books via online journals, or your library’s website, Zotero captures all the bibliographic data available on the page.  Zotero started out as a Firefox plugin, but is now developing a web interfaces that can be used by the iPhone web browser.   At this point the Zotero Web interface is view only, and is not specially formatted for small form factor devices, but on the iPhone at least you can go in and browser your library of citations.

Access Citation information away from your computer: You are talking to a colleague at a conference, and while your discussing the importance of Vannevar Bush’s concept of the “Memex” machine, you remember a book that you recently cited in a paper you wrote. You pull out your iPhone, click on your short cut to your Zotero library on line, and quickly browse to the citation.

A very nice feature in the latest beta version of Zotero is the ability to sync your database of citations to a Zotero server, so that you can access all your citation information on any computer with a Firefox web browser.  For people who move between computers regularly (like between a desktop and laptop computer for example), this feature in invaluable. Hopefully Zotero will offer more a more smart phone accessible in the near future.

The absence of footnotes in Google Documents was the last thing holding me back from recommending that University students use Google Documents for writing.  Today on the official Google Docs Blog Andrew Chang announced that, “last week we added support for footnotes“.  Now Google Docs not only one of the better free platforms for collaborative document editing (for group projects for example), but now citing and referencing material in your documents has become a lot easier.

Before this week I suggested that students working on group projects, use Google documents for collaborating on creating and editing, and then once the majority of the collaboration work was done, export the document to Word or OpenOffice and add footnotes there.  Now the footnoting can be done as the document is created.  Google Docs is capable of editing a University level paper, end to end.  For groups especially I will be recommending Google Docs at the editing tool of choice.

Here is a list of other features that have recently been added to Google Docs.

This morning I am getting ready to go to the hospital to get a bone marrow biopsy. Not something I’m particularly looking forward to. You see, in order to get some bone marrow from a person the doctor has to push a horse needle into your hip bone and then suck some marrow into the needle. Why would I agree to subject myself to this procedure you ask? Four years ago I was diagnosed with a rare, but fairly treatable form of Leukemia – Hairy Cell Leukemia (HCL). When I say rare, I mean among the 700,000,000 people in the US and Europe are less than 2000 new cases reported per year. You are literally more than three times more likely to be killed crossing the street than contracting Hairy Cell Leukemia. And if you do find yourself fighting the disease, the 20 year survival rate is about 95%. Compared to other cancers, the prognosis for someone with HCL is very good.

Hairy Cell Leukemia (HCL) is very treatable, but because so few people contract it, individual doctors and oncologists don’t see it often or at all during the course of their careers. I have a wonderful medical team behind me, but I suspect that I am only one of two people that they have treated with this disease. They are busy people with limited time during the day for research into my disease of interest.

The internet allows me to connect with communities of people who are also fighting the disease, and with other medical professionals who specialize in it’s treatment. For HCL in particular I’ve found a great online bulletin board, called Rob’s User Friendly HCL Site and Chat Room. The support there is wonderful. When my blood test numbers recently starting trending downwards, I of course consulted with my doctor, but I also shared with the HCL board. I received support from the board, and also some advice from a Doctor who is a regular on the board (a GP who is himself is a HCL survivor). I also received private messaged pointing me to journal articles that related to what I’m going through at this point in time. I now have two or three thing to consult with my doctor about, including an article from the Journal of Clinical Oncology that talks about different chemotherapy strategies that have been tried over the years with HCL.

Without the internet, and the communities that it enables, I would know much less about the disease I’m battling, and would be not nearly as well equipped to discuss different treatment options with my doctor. So after not visiting Rob’s User Friendly HCL board for a couple of years now (since my last round of chemotherapy), it looks like I’ll become more of a regular now that my old friend is back with me. By the end of next week when my bone marrow biopsy results are back I’ll have a better idea of what treatments, if any, I have to look forward to.

For now I’m feeling great. This past week, I’ve played soccer twice, gone mountain biking with my sons, and played a little touch rugby. Life is good. I have much to be grateful for. I better get going though, my ride to the hospital for my bone marrow biopsy at 10:30am is about to leave.