Knowledge Management Tools for Academic Legal Researchers


We’re going to look at 7 different tools that will help you develop a more efficient research work flow. It is not expected that you’ll use all the tools, but most students find that they’d have a hard time living without two or three of them once they see how the tools make their research lives easier.

  • The tools we’ll look at are:
    • Desktop Search,
    • Zotero for citation management,
    • Evernote for saving general notes, capturing web pages and pictures for future reference,
    • JotNot Pro to take the place of a photocopier,
    • Google Drive for collaborative document editing,
    • Google+ Hangouts for online meetings and document co-editing, and lastly
    • backup options so that your digital life is safe.

Before you move on, please make sure that you have a Gmail account, and have signed up for Google+, as you’ll need access to a Google account for the exercises in this module (and in the next class). If you don’t have an account, you can sign up here:

A. Desktop Search


  1. Using your desktop search tool, see if you can find a paper you wrote last year.
  2. Also using your desktop search find all the emails you’ve received from a friend. How many were there? (if you don’t see any emails in your desktop search you’ll need to add your webmail account to your desktop email program).

Read more ›

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MOOC’s, 1 to 1 Laptop Programs, Flipped Learning, iPads: Is EdTech Worth the Investment?

This morning I spoke to a great group of Faculty from UVic’s English Language Centre about the value of educational technology.  Below are the slides from my presentation and I’ve also included a link to a PDF with my presentation notes for anyone who is interested. Here is a link to the blog post that inspired it: New Educational Technology + Old Pedagogy = No Significant Difference?

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Posted in education, Work

Class Preparation & Studying Suggestions


Creative Commons Licensed by CollegeDegrees360

With two of my children taking college level courses now, I thought I’d put together a cheat sheet with best practices for preparing for classes and studying for exams and quizzes.  If you think I’ve missed anything, or can clarify a concept, please feel free to comment below or on the following Google Doc: So here we go!

Best Practices for Preparing for class with readings:

  1. Skim chapter text to get a sense for what the content is by reading introduction, section headings and conclusion.
  2. Skim reading a second time and formulate questions in your own words that address the major issues and definitions that need to be remembered.
  3. Read chapter carefully and answer questions.
  4. Concept Map major definitions and issues in the chapter.
  5. Make connections: Review your notes (the answers to the questions you formulated) and think of how the concepts the reading covers relates to other things you know from the class as well as outside the class.

Best practices for studying for exams and quizzes:

  1. Don’t study in the same physical location, move around a bit (kitchen, bedroom, library…). Variation helps.
  2. No cramming the night before, plan ahead and spread out your study sessions. 3 30min study sessions each a day or two apart, are much more effective than one 90min session. -> Spacing & Interleaving.
  3. Use flash cards for key words and concepts. Don’t copy definitions, but them in your own 5-10 of your own words if possible. The act of retrieval helps cement things… struggle to remember answers is much more effective than looking at flash card.
  4. Explain the concepts to someone else (who’s possibly asking questions from your flash cards).
  5. Final exam prep with a classmate.
  6. Getting a good night sleep help your remember things better as well.

Good luck in your classes!

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UVic Law Student Technology Survey 2014

Smart Phone Ownership

Introduction to the Survey Results

The 11th annual law student technology survey results are now in.  The report reflects the responses of 27 incoming and transferring UVic law students during their week of classes, which yielded a 25% plus response rate. This response rate, while respectable, is much lower than the 90% plus response last year because of a technical problem on orientation day.

For anyone interested in more detailed look at the survey data, here is the anonymized raw data from the survey, and a summary report generated by the survey software.

Executive Summary:

  • Smartphones: 100% of incoming law students surveyed own “Smartphones” that can browse the internet (up from 96% last year and 50% four years ago), with 56% of the total being iPhones, 30% Android and 0% Blackberry. New law students are primarily using their mobile devices for directions, email, and looking up schedules & contact information.
  • Tablet & eBook ownership has doubled in the past two years with 59% of students owning tablet devices or ebook readers, up from 31% two years ago. iPads make up 53% of those tablets. 35% of tablet owners bring it to school every day. Faculties should endeavour to provide coursepack and textbooks in eBook formats for students.
  • Videoconferencing: 100% of students use Skype for real-time audio/video calls and collaboration. 48% use Apple Facetime and 17% use Google Hangouts. This opens up opportunities for faculties to make courses more widely accessible by offering blended or multi-access courses that use both face-to-face and video lectures.
  • Email: 62% of students use Gmail as their primary email account, and 4% use UVic email. To check their email, 56% forward their email to another service, and 28% use the UVic webmail interface. Over the past few years many students have complained at lack of storage space and antiquated email interface for students.
  • Document Sharing: 77% of students use Google Drive for collaborative document editing, and 62% use Dropbox, both up significantly from last year. Efforts should be made to educate students on the impact of the US Patriot act on the security of their documents when they use US based cloud services.
  • Social Media: 92% of students use Facebook (down from 97% two years ago), 31% user Twitter, 19% LinkedIn, and 3% don’t use online social networks. In spite of some negative comments about social media, 79% of students used social media to connect with other students before the start of the school year.
  • Laptops: 100% of students own laptops.  54% of laptops are Macs, up from 49% two years ago. 46% use Windows.  54% of students bring their laptops to school on a daily basis and 8% never bring them to school.
  • Note Taking: 71% of students use laptops to take class notes, 92% use pen and paper, 8% use tablets and 8% use cell phones. Consideration should be given to discussing the potential drawbacks associated with using laptops for transcription style class notes in a first year class, and faculty members should explore ways to creatively use personal technology to engage students more deeply during class time.

Read more ›

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Back to College Tech Guide 2014

MacBook Air 13"

Creative Commons licensed by Alejandro Pinto –

It’s usually in August when people start asking me for advice on what laptop they should buy for their children heading off to university. If you are in a specialized technical oriented program like computer science, engineering or architecture, please consult with your faculty before purchasing your laptop.  That said, here is my general advice for the incoming class of 2014:

For a Standard Student Setup if you have a budget between $1200 and $1600 for a laptop and other hardware I would suggest the following:

  • For your laptop I highly recommend a 13” MacBook Air, with 8GB of RAM, and 128GB solid state hard drive. This is a beautiful, lightweight laptop that weighs just under 1.4kg (3lbs). To top it off, it has a real world battery life of over 12 hours. Say goodbye to your power cord almost all day long, as you won’t need to pack it to school and back unless you’re pulling an all nighter in the library. Cost: $1139. There are going to be a lot of this arriving on campus this fall. 
  • If you’re looking for a tablet, and don’t already have an iPhone, then I’d recommend Google’s Nexus 7. It has a gorgeous retina 7” screen, comes standard with 16GB of storage, and costs only $249! The Nexus 7 is almost due for a refresh, but it is still the best value for money in the tablet space today. If you have an iPhone, then you’ll be spending $400 on an iPad mini retina or $499 for an iPad Air.
  • This might seem like an extravagance, but a monitor to go along with the laptop you’ve just purchased is essential for anyone doing university level research and writing. Once you’ve worked on a paper with two monitors (the laptop screen plus a second monitor), you’ll never go back. For research related work most people are 20%+ more productive than using a single screen alone. The good news is that external monitors like Asus 22” are relatively inexpensive at only $160.
  • Total Cost: $1548 + taxes (note: $150 to $250 more for iPads)

If you’re budget is more constrained, you can still have all the tools you need to conduct serious undergraduate research for less than $400 with a Budget Student Setup. Read more ›

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YouTube Video Editor -> Free & Easy Video Editing for the Masses!

The YouTube Video editor has made creating your own custom video more accessible and easier than ever. Video editing was once the domain of expensive video software and high end computers. The YouTube Video Editor is makes video editing available for free to all YouTube or Gmail users for free, and runs on any computer with a modern web browser. Below is a short tutorial to get you editing your first video in less than 10 minutes.

Some of the features that make the YouTube Video editor so nice are:

  • You can combine multiple videos and images you’ve uploaded to your YouTube account to create a new video.
  • Trim your clips to custom lengths to cut out unwanted video.
  • Add music to your video from a free library of music, or use your own music.
  • Customize clips with tools and special effects.
  • Edit your video on any computer with a web browser & easily move between computers, including between Windows, Mac, ChromeBooks or Linux. Great feature, especially if you use library computers or work in a computer lab.
  • Publishing your videos on YouTube couldn’t be easier as it’s already on YouTube!
  • It’s free!

Some if the limitations compared to other video editing programs are:

  • You have to be online to edit videos (no editing in airplanes).
  • To download a local copy of the video to your computer, you have to use 3rd party plugin like
  • You need to have a YouTube or Google account to edit videos.
  • Videos are stored on servers in the USA, and are subject to the Patriot Act.

If you’d like to read through some features of the YouTube Video Editor, Google has created a nice page that outlines the Features of the YouTube Video Editor in some detail.  Happy Video Editing!

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Create an eBook in 10 Minutes

For my eBook workshop at Olds College’s iSpark conference on May 14, 2014:

Step 1: Open “eBookPublishingMadeEasy.docx” file in Microsoft Word.

Step 2a: In Windows Word 2013, “File” -> “Export” -> “Change File Type” -> “Save As a Web page”. Select “Save only display information into HTML” & save to your desktop. Close Word.

Step 2b: In Mac Word 2011, “File” -> “Save As a Web page”. Select “Save only display information into HTML” & save to your desktop. Close Word.

Step 3: Launch Sigil & open the HTML document you just saved.

Step 7: “Tools” -> “Meta Data Editor” and edit the Title and add Author information. Select “OK”.

Step 8: “File” -> “Save”, then select “ePub” in the file type dropdown, to save the ePub file to your desktop.

Step 9: Email the ePub file to yourself, and then open on your eBook reader.

If you don’t have a document for the more advanced ebook creation that includes making a table of contents, you can download this one: ResearchCollaborationToolsforStudentsStaffFaculty.docx.

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